Operations
Operational Processes are essential to the work your orgaization does. Goals, transitions, communications, and meetings are the foundation for your organization to build off of. Ensuring these run smoothly and effectively will help your organizationa achieve success.
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- Executive Board Resources
- General Event Planning Resources
- Marketing & Communications Resources
- Space Reservations & Space Use Resources
Executive Board
Leadership transitions
- Officer Notebook Organization: Use this template to organize each role's key information.
- Officer Role Debrief Template: Provide this template to outgoing officers to prepare them to transfer information to their successor
- Leadership Transition Guide: Use this general overview to develop an effective leadership transition process.
- Leadership Retreat Guide: Planning your own retreat? Check out this guide for ideas..
- Student Leadership Advocates: Talk through a transition among incoming and outgoing leaders in a leadership transition workshop for your team and/or request support in creating a leadership retreat. Student Leadership Advocates can help you design and lead a retreat.
Organizational processes
- How to Have Effective Student Organization Meetings
- New organization registration guide
- Sample Constitution: Review your organization's consitution
- SMART Goal Setting: Use a template for creating goals and reaching them.
General Event Planning
Policies and Guidelines
- Information about Games of Chance and Raffles: Review this policy around giveaways at your event.
- Land Acknowledgement: Include a land acknowledgement before your programs to honor traditional Native inhabitants of the land on which you gather.
- Public Performance Licenses for Movies: If you are showing a movie, be aware that you will need to contact a distributor to show the film in a public space.
- Review Ohio Union’s Policies and Procedures: Review these procedures if you have an event in the Ohio Union.
- Student Org Caption Guidelines: Requirements and recommendations from the ADA Coordinator's Office.
University Services
- Coca-Cola Beverage Donation Program: Request free beverages for your upcoming event.
- Coca-Cola Product List: Be aware of permitted beverages to distribute at your on-campus events. Note: Competitors to Coca-Cola are not permissable to be distributed at your on-campus event, and will not be reimbursed in your Programming Funds request.
- UniPrint: Request printing services via the university's centralized printing hub.
Related Resources: Visit the Finances page of the Resource Hub for Funding Resources.
Marketing & Communications
Communications
- Email Accounts & Listservs: Check out this guide to request an account. The advisor must be the person to do this.
- Website Hosting: Primary leader may submit request in Student Org Management System.
- CarmenCanvas: Request an account for your organization
Marketing
- Advertising in The Lantern: Submit your advertisement via The Lantern's multiple channels.
- Chalking Policy: Review how to properly advertise via chalk on campus.
- Event Signage and Flyering: Review the general guidelines on how to post signage/ flyers around campus under "space rules and other resources." Be sure to check the posting policies for different facilities as well (e.g., Ohio Union, residence halls).
- Ohio State Brand Guidelines: Reach out to Student Life Marketing for assistance.
- Ohio Union Posting Policy: Be mindful about how you are posting flyers in the Ohio Union.
- Residence Hall Flyers: Post flyers in residence halls via this process.
- Student Life Digital Signage Guidelines: Submit your advertisement to be displayed on the university's digital screens.
- Submit Announcements to the Student Organization Insider: This newsletter is distributed by Student Activities to all student orgs leaders and advisors.
- Student Life Marketing Request Form: Request free services for graphics, video, photography, promotional items, digital advertising, etc. Please note, student organizations may submit up to 2 requests per semester.
- Trademark and Licensing Services (email): Request approval to utilize Ohio State trademarks or wordmarks.
- Tech Tutors: Coaching on building a website, producing videos, storing and sharing files, using tech tools and platforms, and more.
- SL Calendar : Submit your your event to be posted on the calendar and view events posted by other student orgs and campus groups.
Related Resources: Visit the Relationships page of the Resource Hub for Community Outreach resources.
Space Reservations & Space Use
- Student Org Space Reservation Guide
- Link to reserve space via SRT
Reservable spaces
- CBEC Conference and Event Spaces: As time and space allows, these are on a first-come, first-serve basis.
- Keith B Key Center: Call or walk into the KBK Resource Room on the 2nd floor of the Ohio Union to reserve a recurring or one-time space.
- Ohio Union Events / Classrooms: Request regular or one-time space for the Ohio Union and/or classroom space via the Space Request Tool.
- Outdoor Space: Request space for free for your outdoor program by logging in and requesting under your organization's name.
- Plan Events: Browse a variety of Ohio State venues for large events and submit a general request for your event date to receive options.
- Recreational Sports: Submit a request via Recreational Sports for a variety of indoor and outdoor recreational spaces.
- TDAI in Pomerene Hall: There are special student org rates for each of their spaces, including free reservations for their small meeting huddle rooms.
- University Housing: Consider hosting your event via a University Housing space, which is free and can be requested per semester. These spaces are not intended for recurring meetings.
- University Libraries: Request free recurring or one-time space within one of our libraries.
Looking for more?
- Visit the Finances page for financial resources and information
- Visit the Relationships page for resources related to advisor resources, community outreach, campus partnerships and collaboration
- Visit the Membership page for resources related to recruitment, retention, wellness, leadership, and development