Student organization advisors are integral to the success of student leaders, members and the overall organization. Below is information about eligibility, role and resources for advisors.
Advisors serve as a connection between student organizations and the university. With the exception of key registration requirements, the advisor's role is negotiable with the student organization. A review of, and mutual agreement on, the advisor's role should take place annually between the student organization leaders/members and the advisor.
Advisor roles fall into three categories - those that are required for the organization's registration, those that may be required based on the actions of the organization and those that are negotiable.
Per the Student Organization Registration and Funding Guidelines, advisors are to:
- Complete advisor training every two years.
- Submit online approval of the organization's registration every year.
- This indicates that the advisor agrees to serve in that role for the coming year, and agrees to the reporting responsibilities within the Campus Safety (Clery) Act.
- Submit online approval of the organization's goals every year.
Based on the organization's activities, advisors to:
- Review and submit online approval for operating and programming funds requests.
- Review and approve reservations of university space and equipment.
In negotiation with the organization, advisors to:
- Attend organization meetings and events
- Meet individually with organization members
- Facilitate officer transition activities
- Submit requests for university email services and other technology
- Help prepare the organization's budget
- Review and edit organization communications
- Interpret university policies and processes
- Provide historical context for the organization
- Share university information with members
- Mediate inter-personal conflict
For additional guidance negotiating advisor roles, use the Advisor/Student Organization Agreement. This outlines several common areas for conversation to help set expectations for how advisors and student organization leaders can work together effectively. This agreement is not required for organizations and advisors.
Risk Management Recommendations
- Advisors are encouraged to upload a signed Indemnification Letter as one way to manage the risk associated with advising a student organization. This is not required.
- Advisors are encouraged not to be listed as a signatory on a student organization bank account.
- Advisors should be familiar with the Student Organization Registration and Funding Guidelines that provide full details on registration and CSA funding.
- Advisors should be familiar with university policies and procedures that are most related to the organization's activities.
- Advisors should be generally aware of the organization's activities, and offer guidance for student leaders and members to make healthy and productive decisions.