Registration is the annual process student organizations complete in order to be recognized by the university and receive resources. Existing student organizations must complete requirements for registration each year during the organization's registration window to maintain active status and to receive access to university funds and resources. Brand new organizations may begin registration in either the autumn or spring registration window.
It is important to view the Student Organization Registration and Funding Guidelines to completely understand the roles and requirements of student organizations on campus. The Guidelines explain the registration process outlined below as well other important aspects of student organization operations such as CSA Funding.
On This Page:
- Organization status
- Registration windows
- Annual registration requirements
- Starting a new student organization
- Frequently Asked Questions
- Selecting a registration window
- Detailed explanation of statuses
- Difficulties completing registration
- Contact our team
Request a meeting with a Coach for support in understanding this process, re-activating an inactive organization, or navigating a leadership transition along with registration.
Student organizations can fall under several statuses which are based on the amount of time an organization has continuously completed the registration requirements as well as the membership size.
The different statuses are: Active (New/Re-Established I or II, or Established), Pending, Inactive, and Archived. See below for a detailed explanation of each status.
It's important to maintain your status each year because it is tied to access to benefits such as campus space reservations, funding opportunities, and more. Organizations who are in Pending or Active status are eligible to access all benefits. If your organization is Pending, you are due to complete the registration process and will become Active once the registration process is completed.
All student organizations exist on an annual registration cycle. Roughly half of the student organization community registers in each window annually.
All registration requirements must be completed within the window (on or before the deadline) in order to stay continuously registered and achieve Active status. If you would like to change your organization's registration window, email email@example.com.
Annual Registration Requirements
The three main components of the registration process are training, online updates, and advisor approvals.
The Primary Leader and Treasurer both complete an online module, which is role-specific, and a live 1-hour training session, which is focused on the shared leadership of the organization. The online module can be accessed by logging into the Student Organization Management System.
The Primary Leader submits several pieces of information each year during the registration window. The following instructional video will be helpful for learning to navigate the management system and submit the online updates.
Online approvals are needed for both registration and goals. These must be submitted by the primary advisor annually via the Student Organization Management System. Upon logging in, use the approval links available on the dashboard. For more information, visit the Advisors webpage.
Confirm that the organization you are interested in creating is not duplicated in the student organization community by searching the Student Organization Directory. Specifically, the purpose for the new organization needs stand apart from all other student organizations.
Complete a New Organization Interest Form, which must be submitted at least 2 weeks before the close of the Registration Window - by October 15 or April 1, respectively - to ensure adequate time for new organizations to complete initial meetings and registration requirements.
Attend a New Org Welcome (NOW) Meeting. Upon submitting the New Organization Interest Form, you will be invited to schedule the NOW Meeting. The purpose of this meeting is to seek approval for your organization idea and talk through the steps to register.
If approved, your final step is to complete the registration process. New organizations must complete the requirements within 60 days of receiving approval or by the end of the registration window, whichever comes later.
Email our team at firstname.lastname@example.org if you have questions on registration or starting a new student organization