Registration is the annual process student organizations go through in order to be recognized by the university and receive resources. Existing student organizations must complete requirements for registration each year during the organization's registration window to maintain active status and to receive access to university funds and resources. Brand new organizations may begin registration in either the autumn or spring registration window.
It is important to view the Student Organization Registration and Funding Guidelines to completely understand the roles and requirements of student organizations on campus. The Guidelines explain the registration process outlined below as well other important aspects of student organization operations such as CSA Funding.
On This Page:
- Organization status
- Registration windows
- Annual registration requirements
- Starting a new student organization
- Contact our team
Request a meeting with a Coach for support in understanding this process, re-activating an inactive organization, or navigating a leadership transition along with registration.
Student organizations can fall under several statuses, which are based on the amount of time an organization has continuously completed the registration requirements as well as the membership size.
In March 2021, the Council on Student Affairs approved a temporary suspension of membership size through spring semseter 2022. In recognition of the difficulties with membership recruitment and retention due to the pandemic, student organizations eligible to achieve or maintain Active-Established status will be required to have a minimum of 5 members, instead of 15.
The different statuses are: Active (New/Re-Established & Established), Pending, Inactive, Unregistered, and Archived. See below for an explanation of each status.
All student organizations exist on an annual registration cycle. Roughly half of the student organization community registers in each window annually.
All registration requirements must be completed within the window (on or before the deadline) in order to stay continuously registered and achieve Active status.
Annual Registration Requirements
There are three main categories of registration requirements.
- Online Student Training Modules for president and treasurer must be completed annually. They can be accessed in the Student Organization Management System.
- Live Student Training Sessions for president and treasurer must be completed annually. Each role attends one session.
- Training for Advisor must be completed every 2 years, either via a live session or online module based on eligibility.
Visit the Training webpage for more information on training sessions and to sign up for live sessions.
The individual who is listed as Primary Leader in the student organization management system must submit several pieces of information in the student organization management system. The following instructional video will be helpful for presidents navigating the Student Organization Management System to submit this information:
- Information shared in the Student Org Directory including org purpose, meeting information, membership requirements, and more.
- Affirmation of non-discrimination policy and anti-hazing statement.
- A minimum of 5 students
- 3 of the 5 must be listed as Primary Leader, Secondary Leader, and Treasurer
- Note: Updating the roster is the only way to affirm officer transitions and provide access to the Student Org Management System for key individuals.
- Purpose statement
- Officer titles and duties
- Member selection and removal process
- Officer selection and removal process
- Statement of nondisrimination prohibiting discrimination on the basis of age, ancestry, color, disability, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, sexual orientation, protected veteran status or any other basis in accordance with Student Organization Registration and Funding Guidelines.
- Note: Student organizations are not legal entities of the university. Include all relevant sections related to all organization processes and policies. Submit PDF or Word format. A Sample Constitution is available for reference.
- At least two goals
- Advisor will need to approve each goal
- Note: Refer to the Student Organization Success Framework for possible goal areas.
Online advisor approvals are needed for both registration and goals. These must be submitted by the primary advisor annually via the online Student Organization Management System. Upon logging in, use the approval links available on the dashboard. For more information, visit the Advisors webpage.