Student Activities

For the 2023-2024 school year, participation was limited to 150 organizations for the pilot version of SOAR and the program has reached capacity. If there are organizations who un-enroll or are removed from the program, organizations will be invited on a first-come, first-served basis from the waitlist. You can put your organization's name on the waitlist and will be contacted if space becomes available for this school year. 

The opt-in for the 2024-2025 school year will open August 1, 2024.

The Student Org Team will follow up on program participation at their discretion if there is a need to validate participation or attendance for any reason. The Student Org Team may contact the associated task facilitator to verify attendance or do additional outreach. Further documentation from the organization may be requested as well. Information collected on the Completed Task Form will be used to verify participation by default. It is recommended to be thorough on the form to prevent delays related to following-up on details or attendance.

Only students designated with Primary Leader access in the Student Organization Management System can utilize the program tracking features including the Task Competion Form, past participation logs, and monitoring point accrual. More than one student may have access, which can be designated on the organization's roster by selecting the checkbox to allow Primary Leader-level permission to the org's record.

Advisors may access the portal in a View-Only capacity.

The program's deadlines are fixed and will not be extended. Tasks must have occurred within the dates of August 15, 2023 - April 15, 2024. The Task Completion Forms must be submitted on or before April 15, 2024 at 11:59 p.m. in the Management System. Submissions are assessed and points are approved on a rolling basis, however all submissions are DUE on April 15 by 11:59 p.m. regardless of when the Task was completed during the program window. 

Contact our team at csls@osu.edu if you have questions about program deadlines or are having trouble submitting the form.

Yes, an appeal to a decision must be submitted in writing to csls@osu.edu within 10 business days of receiving the decision email. An appeal must come from the Primary Leader including the details about what you are appealing (i.e, reference the submission you're appealing). Completed Task Forms are typically denied when information in the form is inaccurate or is lacking, if the task did not occur during the program window, and situations that may occur on a case-by-case basis. If you realize your form was denied for inaccurate or lacking information, you may simply resubmit a Completed Task Form with the correct information and skip the appeal process. The Student Org Team will serve as the authority on final decision-making.

The Student Org Team can be reached at csls@osu.edu.

Some Tasks have attendance requirements, which are specified in the Continengies column of the Task table above. The average student organization size is 30, although membership ranges from 5-500. To account for this range, attendance will be tracked based on percentage of total organization membership or based on the number of persons attending.

• For organizations with 30 or more members, attendance will be based on percentage of total organization membership attending. For example, 10% or 50%.
• For organizations with less than 30 members, attendance will be based on number of persons attending. For example, 3 or 6 members.

Your organization's roster size is shown in your online portal and when submitting the Task Completion Form. You may update your roster at any time in the Management System.

Organizations who enrolled in the program between September 1-10 are expected to submit at least one Task Completion Form in the Management System by October 8, 2023. Organizations who do not submit for points on or before that date will be unenrolled from the program to create space for organizations from the waitlist. This policy is to ensure groups who are enrolled in this exclusive program are actively engaged. 

It's also expected that organizations are submitting truthful and thorough information in the Task Completion Form. The SOAR Team reserves the right to follow-up on any details to ensure accuracy, which includes contacting departments or the organization's advisor.

Points can only be accrued between August 15 - April 15 of a given school year. Points do not roll-over, but un-spent points after the marketplace process ends can be converted to Resource Room line-of-credit of up to $5 at a conversion of 5 points/$1. Points cannot be rounded up.

Active organizations may fully participate in the program. Organizations in Pending status may participate in the program aside from redeeming a monetary reward. Organizations much attain Active status to be given any checks. Inactive organizations will be ineligible to accrue points, cash out on rewards, or utilize rewards while Inactive. If the organization can restore their Active status, they can resume participating in the program. Program deadlines and processes will not change due to an organization's status. 

Marketplace Rewards will be available starting July 1 after the marketplace process ends in May. Some rewards are rolling access, while some will be contingent upon a specific process or timeline during that school year. These expectations will be communicated via email when confirming earned rewards, but it is the responsibility of the organization to meet those expectations. This means that rewards that lapse or are not utilized properly will not be re-issued. 

If a Task overlaps in more than one area, the higher of the point values is what you can submit. For example, during National Hazing Prevention Week you may get 10 points per event your organization attends. Student Org Essentials (Fall 2023) also has a program as a part of that week's program line-up, but attending Student Org Essentials is worth more points. You would submit your Task under the Student Org Essentials to earn the points associated with the higher level Task, not both.