Office of Student Life

Student Activities

Student Involvement Fair Organization Support

Menu:


Fair Details and Features

The live event will be on Thursday, January 21 from 4-7 p.m.

The platform will remain open for engagement until January 31 at 11:59 p.m.

Access the fair as an organization at osu.campusgroups.com

The Student Involvement Fair will be hosted in a virtual platform that will allow students to virtually visit and connect with hundreds of student organization and campus department booths. Organizations will be able to live-chat with attendees and showcase information and materials in their virtual booth for attendee viewing.

Participating organizations can expect the following:

  • Virtual booth which can be customized
  • Upload various materials (videos, photos, documents, website links, social media, etc.)
  • Flexible connection options - live-chat, video chat, or both
  • Private chat between org officers
  • Export attendee information for easy post-fair communication
  • Access to the fair portal until January 31 - connect with potential members after the fair, log in and export information, and message interested individuals directly in the system.

Here's a preview of what the fair will look like to attendees:


Office Hours and Live Tutorials

If these hours or methods do not work for you reach out to sifair@osu.edu.

SIF Walk-Through Live Tutorial Tuesday, January 19 from 5-5:30 p.m.
Get a live full walk-through of the system with recommendations for engagement, and opportunities to ask questions.
https://osu.zoom.us/meeting/register/tJUoce-gpjktEtWC8Xfwhs192v28iB6Xv92u
Office Hours Wednesday, January 20 from 1-2:30 p.m.
Drop-in and receive 1:1/small-group support for your organization.
https://osu.zoom.us/j/94810214603?pwd=WkdYdGxuOWlxK3RPb2lYaGNQa1Qrdz09
Office Hours Thursday, January 21 from 1-2:30 p.m.
Drop-in and receive 1:1/small-group support for your organization.
https://osu.zoom.us/j/93031812462?pwd=WS9XdHYwdnViN3lURjNMM09yOXFTQT09

Instructions for Participation

Student organizations must pre-register for the Fair and be in Active or Pending status to be eligible to participate.

  1. Get to work on your boothFollow step-by-step instructions to set up your booth.
     
    • Determine booth officers. Officers have full access to all booth features - staffing the booth, uploading information, chatting with attendees, and exporting attendee information. Officers also have the ability to navigate as attendees during the fair.
    • Customize your booth. View a Campus-Groups provided video walk-through of customizing a booth to get more insight. Check out a list below of suggestions to add to your booth for ideas
       
  2. Determine day-of-roles for officers. During the hours of the Fair, at least one booth officer must be present to facilitate the booth. Officers can choose to enable or disable the live chat feature, and may choose to provide a link to a live Zoom room for additional interaction. Any Zoom rooms must require authentication to enter, as a security precaution. For Zoom use support, check out the CarmenZoom Resource Page. If your organization is providing both chat and live video options, it is recommended to have different individuals staffing each feature. Don't forget to designate which officers have access to the chat in your booth settings!
     
  3. Update shareable organization information. Ensure your organization is ready to connect with interested students by updating any external platforms (Student Org Directory listing, social media, websites, etc). 
     
  4. Enjoy the Fair! When you're ready, make sure to select to Activate Booth in order for it to show up in the fair. View the post-Fair suggestions list below for support on how to maximize use of the features and roll into the year successfully.
     
  5. Export information and contact potential members after the fair. Check out the step-by-step instructions for Student Organization Involvement Fair Contact Export to generate a report of people who indicated interest in your organization during the fair. 

Booth Customization Suggestions

By adding many different types of information and materials to your booth, your organization is more likely to be seen by attendees because the system prioritizes organizations with more booth content higher on search results.

Student organizations who post at least 1 video, 3 photos, 1 document, and Zoom room will be entered into a drawing for marketing sponsorship by Student Activities to promote your organization after the Fair.

  • Videos: Videos should be short, dynamic, and fun. Show potential members what they'd be missing if they didn't join!
    • 30 second pitch - What are the most important things to share about what makes your organization unique? 
    • Leadership team personal introductions: "Get to know the team" - things to include could be: name, pronouns, leadership role, and one thing you love about the organization or why you joined
    • Welcome video - For example, "A day in the life of a member in our org"
    • Highlight reel of signature organization events
  • Photos/Documents:
    • Your main photo will be what appears in the thumbnail for your organization. An eye-catching logo would be perfect for this photo.
    • Show a range of photos to supplement. These could be photos of your leadership team, the full membership, candids of member projects, awards or recognition, sponsors or community partners, events, and items that relate to your purpose.
    • Attach documents such as event flyers or your organization's constitution.
  • Links:
    • Post your organization's website. Don't have one? Primary leaders can request free website hosting via the Student Org Management System.
    • Invite followers to your social media accounts
    • Attach a link to your calendar for the semester
    • Include contact information for org leaders, membership chairperson, or general or email address

Post-Fair Success

In order to start the school year as strongly as possible, consider the following ideas:

  • After the fair ends, officers may export contact information from interested students. Consider sending out a fun and engaging invitation to potential members for your next connection with them. 
  • Establish operational structure for leadership team meetings, full-group meetings, team-building activities, 1:1s with members, and other efforts for connection.
  • Sign up to attend an upcoming Student Org Essentials program this semester, which will focus on recruitment and member engagement.
  • Request a Coach to develop an action plan for operations this school year.
  • Make sure your organization maintains its active status if you are due for registration this semester.
  • Mark your calendars for upcoming programs that will help you learn to support the member experience in your organization. Visit the Programming page to learn about what opportunities are upcoming.

We're Here to Help

Questions? 

What else do you need? What problems do you need to figure out? Contact: sifair@osu.edu, or go to fair office hours for pre-fair support.

During the hours of the fair:

  • Use the Information Booth for help. Once you are logged on and in the fair, you will be able to access the virtual help desk on the left toolbar. Whether you need clarification on how to navigate the fair, are experiencing technical difficulties, or have a general question, the Information Booth will allow you to get the help you need.
     
  • Call the KBK Center for Student Leadership and Service at 614-292-8763 to speak with one of our team members on the phone.

 

Review emails sent out leading up to the Fair below: